Is Notion Free (And is The Free Plan Good Enough For You)?

Is Notion Free (And is The Free Plan Good Enough For You)?

May 15, 2023 08:38 PM
Notion is an online project management and collaboration platform that allows you to easily manage tasks, collect feedback from colleagues, organize files and documents and keep everyone on the same page — whether you’re working on one project or 100.
You can use Notion’s powerful, built-in productivity tools without signing up for any paid plans (if you only have five people working on your projects at most). But you’ll want to upgrade to a paid plan if you need more space or additional collaboration features as your team grows in size.
The free plan also comes with some limitations, but this Notion review will show you exactly what those are so you can decide if it’s worth sticking around or not.
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Is Notion Free?

The answer to this question is yes and no. Notion does offer a free tier for personal and student use. However, this tier has limited functionality; this includes storage, the number of users, among other things. If You are looking to use Notion for free, you can run a trial run on the paid tiers but only for a limited amount of time.
If you are working with a free plan or free version of any software, be it Notion or something else, you need to make sure you have a clear idea of what your usage is and isn’t going to look like.
This is especially important if you are a startup. It could save you some money in the long run if you plan things. This plan gives you everything you need to get started with your idea. With free plans, it is not uncommon for features to be limited and for there to be a cap on how many people can use it. The Notion free tier provides the following features for its users.
  • Unlimited blocks and pages.
  • Ability to share your content with five users.
  • Flexibility to sync across devices.
  • APIs
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Free Tier Limits

Users on its free tier are limited to five total members and a maximum of 100kb per file. Those limits also apply to group collaboration, notes, and bookmarks — features that you might find useful if you’re working in a team.
There’s also a limit of five project templates, which may make things difficult if you want to start with anything outside those presets. When it comes to storage space, there is no set amount users are capped at — instead, they’re limited by the user and use case. Users of Notion's free tier can have up to 5GB worth of data stored on their account for any number of individual users as well as groups, although anyone user can only upload up to 1GB max (for now).
Overall, though, it seems like these limits won’t affect most people. Most users — those who will likely try out Notion first — should never reach that limit. After all, it’s not a replacement for Microsoft Office or Google Docs for business users. Instead, it sounds like an excellent alternative to more straightforward online document services or traditional word processors (like Google Docs).
In order to use your free tier fully, you need to be signed in from 2 different machines at any given time. So you cannot use your free tier on one machine and another on another. You need two simultaneous instances of your browser or application running.
This comes after dropping its usage limits last year, which previously limited users to 5GB of storage. Now, you can use all of Notion’s features — like unlimited projects and integrations — on its free tier so long as you only need 1GB per user (and up to five people). This is an improvement over previous plans that required individual users to share their 1GB limit across all projects.
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Is Notion Worth It?

Notion is a good tool for anyone trying to get their life organized. It won’t magically make your scattered thoughts fall into place, but it will make that process easier by allowing you to easily create and collect all of your notes, documents, and lists in one central location.
If you’re tired of losing track of important information or struggling to collaborate with others on shared projects, then it might be time to give Notion a try.
In addition to these benefits, Notion also has a lot of useful features that can make organizing your projects and getting work done faster and easier.
It includes valuable functions like syntax highlighting for easy editing of code and images, productivity tracking through keyboard shortcuts, built-in calendar reminders to keep you on schedule, rich sharing capabilities with other people both inside and outside your organization.
These are all great features that you would expect from an organizational tool like Notion. But some additional features are available in premium plans only (which we’ll cover next).


Notion is a great tool, especially if you are on a budget. It's simple to use and has a lot of potential to grow as a business-oriented note-taking software. They recently added some features, and it looks like they're just getting started.
The free plan is a great way to get started, but it won’t allow you to use many of Notion’s powerful features. As your needs and data grow, upgrading to the Personal Pro or Team Plan will unlock all the premium features you want. It's quite simple: If you're an individual (and not part of a team), you can try all three plans for free. However, if you're part of a team, then only our Personal Pro and Team Plans are available to you.
Personal plan will only allow one user and is free for life. In addition, there are some limitations in what you can do with it. Most of them are related to your notebooks or sections. You can’t have more than 5 per section, so if you have a lot of information in one place, then upgrading to Pro or Team might be a good idea.

Do more with Potion

Did you know that you can build websites with Notion? All you need to do is add Potion. Potion, will help you add more customization to your Notion site and make it a real, fully-fledged website! You can put it on a custom domain, add custom styling, change fonts and colors, add a navigation bar, and much more. If you really want the ease and flexibility of a Notion website but need more real website-building functionality, definitely try out Potion.
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